Private landlords - advice and support
Private landlord information leaflet
Our leaflet explains your rights and responsibilities as a landlord renting to a private tenant:
Setting up the tenancy
Information for landlords about the legal requirements for renting out private property:
The tenancy agreement should be easy to understand, with fair and enforceable clauses. It should include the landlord and tenant names, the property address, the rent and when it should be paid, the start and end dates of the agreement.
A model tenancy agreement is available for your use:
The Tenancy Deposit scheme protects tenants' deposits until they are due to be repaid. The scheme is provided by an independent third party. All landlords are required by law to lodge their deposits in one of the three schemes.
More information about the scheme is available in this guide:
A good inventory is even more important, you may find this example useful:
It is illegal to charge tenants any fees other than rent and a refundable deposit. No other charges such as reference checks, credit checks and inventory fees are allowed.
Tenant information pack
Private landlords who issue an assured, or short assured, tenancy have a legal duty to provide new tenants with a Tenant Information Pack.
All private landlords are legally required to be registered with their local authority. The landlord needs provide personal details, a list of all let properties and the name and address of any letting agent used. Letting agents are not obliged to register separately, but are encouraged to do so.
You can apply on-line. The registration fee is 55, plus a fee of 11 per property. There's a 10% discount for applying on-line. Registration lasts for three years. Or you can complete and return our application forms:
- Landlord registration application (pdf 72.1kb)
- Landlord registration joint owner application (pdf 61.3kb)
The Scottish Government's guidance notes for local authorities may be useful for landlords to help clarify inclusions and exemptions.
To renew your registration please use these forms. This needs to be done before your registration expiry date if you're continuing to rent out the property:
- Landlord registration renewal application (pdf 73kb)
- Landlord registration joint owner renewal application (pdf 62kb)
If you've got a registration number and want to add a property to your portfolio, please use this form:
For more information or advice call 01467 534853 or email email@example.com
An House in Multiple Occupation (HMO) is a property occupied by three or more persons, from different families, who share facilities such as kitchens or bathrooms.
The owner of the house is required by law to have an HMO licence from the local authority. The licence aims to make sure the property is safe, well managed and of good quality.
Our application form, guidance notes and associated documents for licensing HMOs are available to download:
- Application form for the grant of licence for a HMO (pdf 215 kb)
- Licensing of HMOs guidance notes for landlords (pdf 104 kb)
- 21 day notice of an application for a HMO licence (pdf 56.6 kb)
- 21 day notice certificate of compliance - HMO licence (16kb)
- HMO licensing conditions and management standards (pdf 277 kb)
- Fire safety information (pdf 122 kb)
Many new landlords have come into the private sector market and there have been some recent changes to the law. This handy checklist shows private landlords all the things you need to consider when letting out a property:
Managing a tenancy
Information about the minimum standard of repair for private rented properties, disputes with the tenants and dealing with antisocial behaviour:
As a landlord, you have a legal duty to make sure the property you rent out meets a minimum standard of repair for private rented properties - known as the Repairing Standard.
Disputes with tenants
Information to help you deal with, and avoid, disputes with your tenants is available in Renting Scotland's guide to dealing with disputes with tenants.
Information about what you can do to stop antisocial behaviour by your tenants and their visitors is available in Renting Scotland's guide to dealing with antisocial behaviour as a landlord.
Ending a tenancy
Information on the processes you need to follow when ending a tenancy and the rights of your tenants:
Ending a tenancy as a landlord
Information to help you when the the tenancy ends and you want your tenant to leave your property is available in Renting Scotland's guide to ending a tenancy as a landlord.
Homelessness section 11 notice
As a landlord you are legally required to tell us when you start taking court action that could make someone homeless.
Let Property Campaign - HMRC
The Let Property Campaign gives you the opportunity to bring your tax affairs up to date if you're an individual landlord letting out residential property in the UK (or abroad), and to get the best possible terms to pay the tax you owe.
Landlord Accreditation Scotland Training Courses
Landlord Accreditation Scotland (LAS) is a voluntary scheme for private landlords and letting agents. Becoming an accredited landlord or letting agent demonstrates your management practices are of a high standard. The benefits include:
- discounted legal, accountancy and insurance services
- access to a network of trades including electricians and gas engineers
- discounts from national furniture, furnishing and white goods providers
Information and training sessions are run locally throughout the year and cost around 48. You must go to at least one training session each year.
- Training and information courses (pdf 327kb)
- Detailed course information - explains what each course covers (pdf 89kb)
More information about landlord accreditation is available on Landlord Accreditation Scotland's website.
For more information, or if you have any questions, please call us on 01467 534853 or email firstname.lastname@example.org