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Planning and Notifying an Excursion involving Adventurous Activities

The Notification process and form is a cornerstone of the safety management system and it is crucial that the system is used by all establishments. Its primary purpose is to provide a protective support mechanism for Heads of Establishments, giving them direct access to expert advice upon which they can base decisions and judgements. Since it is Heads of Establishments who carry responsibility for the safety of adventurous activities, excursions or events this tier is vital for the effective management of safety.

The budget to meet the costs of administering the Adventurous Activities Safety Management System has been removed and that this cost will now need to be met from charges to establishments and/or sub services.

Level 1 notification Up to two days' activity £40
Level 2 notification Between two and four days £70
Level 3 notification Activity in excess of four days £100
Level 4 notification Overseas trips to countries not in the EU, North America or Australasia involving more than 15 people £250
Equipment inspection Annual equipment inspections in facilities £350

 

Allied to the notification process are the Register of Approved External Providers and the data base of internal staff qualifications. These two mechanisms help to ensure that only quality providers are used and that staff leading activities directly are appropriately trained and qualified.

Approved External Providers Forms

Find forms including the External Providers application form and the Renewal of Registration form.

Duke of Edinburgh Award Scheme

All Duke of Edinburgh Award Scheme Expeditions require prior approval from the Council. Downloadable form.

Informing Parents

Aberdeenshire Council's safety policy requires that parents should be informed at an early date with full and explicit information about proposed outdoor activities. Information sheet check list.

Insurance

Aberdeenshire Council does not provide cover or personal accident or illness incurred by participants.

Please see this page for further information on insurance.

Safety

All courses will be conducted in accordance with Aberdeenshire Council's policy for Safety and Good Practice in Outdoor Education.