- Social Media
- Ordnance Survey
- Data Protection and Privacy
- Subject Access Requests
- Aberdeenshire Council's Data Protection Notification
- Domain Abuse
- Fair Processing Notice - National Entitlement Cards
- Fair Processing Notice - National Fraud Initiative (NFI) Privacy Notice
Intellectual Property rights in the material on this site belong to Aberdeenshire Council unless otherwise indicated.
The material may be downloaded to file or printer for private or non-commercial uses only. Any other proposed use of the material is subject to the approval of Aberdeenshire Council. Application should be made to email@example.com.
Permission to reproduce copyright material on this site does not extend to any material identified as being the copyright of a third party. Authorisation to reproduce such material must be obtained from the copyright holders concerned.
Whilst every effort is made to keep the information on this site accurate and up-to-date, Aberdeenshire Council shall not be liable for any loss of any kind whatsoever in consequence of the use of contents of this site.
None of the guidance contained within this website is intended to be legal advice. If you are unsure of your legal rights in connection with any matter you should obtain independent legal advice.
Aberdeenshire Council uses a number of social media channels and online communities to interact with local residents and businesses including Twitter, Facebook and YouTube.
The council wants to provide as many different methods of engagement as possible for residents. The development of social media is important in including a wider spectrum of people into conversations about Aberdeenshire.
In the six week run up to an election - local, general or European - councils have to very careful not to do or say anything that could seen in any way to support any political party or candidate. We will continue to publish important service announcements using social media but may have to remove responses if they are overtly party political.
Aberdeenshire Council is not responsible for the accuracy of material on linked sites, does not necessarily endorse the views expressed within them, and does not guarantee that links to external sites will work at all times.
Ordnance Survey maps, and maps created from Ordnance Survey material are subject to Crown copyright. They may be downloaded to file or printer for private or non-commercial uses only. The mapping may not be further exploited without prior written permission of Ordnance Survey. Ordnance Survey shall not be held liable for the Map Material not being fit for your purposes or applications. Further details can be found on the Ordnance Survey Website.
Aberdeenshire Council supports the objectives and principles of the Data Protection Act 1998. No personal data is obtained from this site without your knowledge or permission. Any information which is voluntarily submitted, either by email or through online forms, will be:
- processed fairly and lawfully;
- obtained and processed only for lawful purposes;
- adequate, relevant and not excessive;
- accurate and, where necessary, kept up-to-date;
- not kept for longer than is necessary;
- processed with regard for the rights of the data subjects;
- protected against unauthorised or unlawful processing and against accidental loss or damage; and
- transferred only to countries with similar regulations in force.
If you have any queries concerning your personal data at Aberdeenshire Council please email firstname.lastname@example.org or write to::
Data Protection Officer
Further information is also available from the Information Commissioner's Office.
Information about specific Aberdeenshire Council Forms and their purpose/disclosures can be viewed in more detail.
Advice for members of the public enquiring about their rights under the Data Protection Act 1988 and / or requesting access to personal data held about them (i.e. making a Subject Access Request) :
- Personal Information - Your Right to Know (pdf 104 kb)
- Subject Access Request Application Form (pdf 39 kb)
Inaccurate or incomplete data
If you feel that a Council Service holds inaccurate or incomplete data about you please contact the relevant Council service requesting that they rectify the data. If the Council Service agrees that the information is inaccurate or incomplete, it will rectify any inaccuracies to ensure compliance with Principle 3 of the Data Protection Act.
This Information Commissioner's Office enables you to search the Aberdeenshire Council's Data Protection Register. Enter the reference number Z6501842 and click on the Search Register button.
- www.ico.org.uk (Enter Z6501842 to review our notification)
Aberdeenshire Council manage a wide range of domain names related to our own site and those of our schools. We manage these in compliance with the terms and conditions set out by Nominet, the organisation who are responsible for domain name registration within the UK.
Fair Processing Notice – National Entitlement Cards
Aberdeenshire Council is currently making arrangements to replace National Entitlement Cards, in support of a Scotland-wide project to introduce a new version of the cards.
As part of this work, we need to make sure that we have the correct contact details for everybody who is entitled to a card. To do that, we will be using existing information we hold about Aberdeenshire residents.
Because we are gathering information in this way, we have prepared the following ‘Fair Processing Notice’ as a formal record of the work we will be undertaking:
Aberdeenshire Council (the Data Controller) will be extracting citizen contact details (name, address, etc.) from the following systems (Council Tax, and management information system SEEMIS) for the purpose of data cleansing and matching. This is to ensure replacement National Entitlement Cards are issued to accurate and up-to-date addresses. It is in the legitimate interests of the Council and its citizens to ensure replacement cards are issued to correct addresses.
Should you have any questions about this notice, please contact email@example.com
This authority is required by law to protect the public funds it administers. It may share information provided to it with other bodies responsible for auditing or administering public funds in order to prevent and detect fraud.
The Accounts Commission appoints the auditor to audit the accounts of this authority. It is also responsible for carrying out data matching exercises.
Data matching involves comparing computer records held by one body against other computer records held by the same or another body to see how far they match. This is usually personal information. Computerised data matching allows potentially fraudulent claims and payments to be identified. Where a match is found it may indicate that there is an inconsistency that requires further investigation. No assumption can be made as to whether there is fraud, error or other explanation until an investigation is carried out.
The Audit Commission currently requires us to participate in a data matching exercise to assist in the prevention and detection of fraud. We are required to provide particular sets of data (which may include contact details) to the Audit Commission for matching for each exercise and these are set out in the Audit Commission's guidance which can be found at:
Audit Commission - National Fraud Initiative
The use of data by the Audit Commission in a data matching exercise is carried out with statutory authority under its powers in Part 2A of the Audit Commission Act 1998. It does not require the consent of the individuals concerned under the Data Protection Act 1998.
Data matching by the Audit Commission is subject to a Code of Practice. This may also be found at:
Audit Commission - Code of Data Matching Practice
For further information on the Audit Commission's legal powers and the reasons why it matches particular information see:
Audit Commission - Fair Processing Notice